As an Executive Assistant in a multi-academy trust or large academy, you provide high-level administrative and strategic support to the CEO, Executive Principal, or trust board. You manage complex diaries, coordinate board meetings, handle confidential trust-level communications, and act as a key liaison between senior executives and stakeholders across the organisation.
The typical career stops on the way to this destination
Begin building your administrative career in a school or office setting. Develop core skills in filing, data entry, correspondence, and office systems. Get comfortable with the pace and demands of a busy professional environment.
Progress to a PA role supporting a senior leader, or take on a senior admin position. Develop diary management, minute-taking, and stakeholder liaison skills. Build experience in the education sector and understand school governance structures.
Develop understanding of trust governance, board meeting procedures, and strategic planning processes. Complete a Level 4 qualification in Business Administration or a governance-related course. Gain experience working with trustees and external stakeholders.
You've arrived at your destination. As EA to a CEO or trust executive, you operate at the highest level of school administration, managing board communications, coordinating trust-wide initiatives, handling sensitive strategic matters, and ensuring seamless executive operations across the organisation.
The personal attributes that will help you thrive in this role
Understanding the bigger picture of trust operations, governance, and strategic priorities so you can anticipate needs and add value beyond basic admin.
Handling the most sensitive trust information including HR matters, financial data, and strategic plans with complete confidentiality and professionalism.
Confident liaising with trustees, local authority officials, DfE contacts, headteachers, and other senior professionals on behalf of the executive.
Understanding trust board structures, committee cycles, articles of association, and the ability to produce accurate board papers and minutes.
Managing multiple executive diaries, coordinating cross-trust events, and juggling competing priorities with precision and calm efficiency.
Reading situations accurately, managing relationships diplomatically, and supporting the executive through high-pressure periods with empathy and professionalism.